Finance Shared Services Specialist I (Accounts Payable/Receivable)

The Shared Services Specialist I supports the Accounting Department with applicable functions including accounts payable, cash application and credit memo responsibilities. This team member will focus on one of the previously mentioned areas and will act as a backup for the others.

Major Responsibilities

Responsibilities can include the following depending on the area of focus:

Accounts Payable

• Brainware processing – OCR software failures & manually resolution.
• Resolve exceptions within the Accounts Payable software.
• Process accounts payable vouchers & utilize AP automation software.
• Review all invoices for appropriate documentation.
• Verify three-way match for all production/direct PO’s.
• Verify non-production/indirect PO’s match invoices.
• Collaborate with vendor, buyer & interdepartmental requests.
• Review AP statements and resolve past due invoices.

Customer Credit Memo

• Process and review Customer Credit Memos related to product returns, credits, and sales accruals for accuracy, support documentation, and approvals .
• Process rebates systematically.
• Create customer invoices for training classes and inter-company.
• Maintain approver workflows and credit memo automation queues within ERP system.
• Prepare various excel charts and reports, including month end reporting.

Cash Application/Customer Credit Memo

• Process incoming payments (via check, wire, ACH) and allocate to customer accounts.
• Process offsets and allocations provided by the Credit Department.

Work Experience

• Previous roles held in Accounts Payable, Accounts Receivable, Cash Application, Invoicing, Credit Memo, or Bookkeeping).
• Experience in a manufacturing setting.
• Experience using SAP or equivalent ERP.