Front Office cum Admin Executive

Job Title: Front Office cum Admin Executive

Location: Ahmedabad, Gujarat

Working Hours: 11:00 AM to 8:00 PM IST

Company: Paperchase Accountancy

About the Role:

Paperchase Accountancy is seeking a professional, proactive, and highly organized Front Office cum Admin Executive to manage front desk operations, coordinate administrative activities, and provide executive support to our senior leadership team. The ideal candidate will be a strong communicator with exceptional organizational skills and the ability to manage multiple priorities in a dynamic corporate environment.

Key Responsibilities:

Front Office Management:

• Serve as the first point of contact for visitors, clients, and stakeholders, ensuring a warm and professional welcome
• Handle incoming calls, emails, couriers, and visitor coordination with efficiency and professionalism
• Maintain reception area, meeting rooms, and common spaces in an organized and presentable manner
• Coordinate hospitality arrangements for employees and guests

Administrative Support:

• Oversee day-to-day office administration and ensure seamless operational flow
• Liaise with vendors, housekeeping, facility management teams, and office suppliers
• Maintain organized records of office documents, invoices, contracts, and administrative trackers
• Support travel bookings, expense reimbursements, and coordination of office events and activities
• Ensure timely execution of administrative processes and escalate issues when necessary

Executive Calendar & Coordination:

• Manage calendars, appointments, and meeting schedules for C-level executives
• Coordinate internal and external meetings, including cross-time-zone scheduling when required
• Schedule interviews, leadership meetings, business reviews, and client interactions
• Track meeting priorities, send reminders, and ensure timely follow-ups
• Assist leadership with travel arrangements, itineraries, and meeting logistics

Required Skills & Qualifications:

• Bachelor's degree in Business Administration, Commerce, Management, or a related field
• 2–5 years of proven experience in front office, administration, or executive coordination roles
• Excellent verbal and written communication skills in English (Hindi proficiency is a plus)
• Strong organizational skills with the ability to multitask and prioritize effectively
• Proficiency in MS Office Suite (Excel, Outlook, Word, PowerPoint) and calendar management tools
• Professional demeanor with strong stakeholder management and interpersonal skills
• Ability to maintain confidentiality and exercise discretion when working with senior leadership

Preferred Attributes:

• Prior experience supporting senior management or C-suite executives
• Background in professional services, finance, consulting, or accounting industries is highly desirable
• Strong problem-solving abilities and a solutions-oriented mindset
• High sense of ownership, accountability, and attention to detail
• Positive attitude with the ability to work independently and as part of a team

Why Join Paperchase Accountancy?

• Opportunity to work closely with and learn from senior leadership
• Collaborative and growth-oriented work culture
• Exposure to global business operations and the professional services industry
• Competitive compensation and benefits
• A role that offers variety, responsibility, and career development opportunities