Executive Assistant to Managing Director

Executive Assistant to the Managing Director

Location: Ahmedabad | Employment Type: Full-time, On-site

About Swati Procon

Swati Procon is a leading real estate company creating thoughtfully designed residential, commercial and retail developments. With a strong focus on detailing, exclusivity and premium construction standards, we build spaces that respond to modern lifestyles and evolving business needs.

At Swati Procon, precision matters. So do professionalism, ownership and long-term growth. Join a team where quality is not just promised—it is built into everything we do.

About the Role

We are looking for a highly organised, dependable and proactive Executive Assistant to the Managing Director.

This is a key role for someone who can manage priorities, anticipate requirements and ensure the Managing Director’s office operates smoothly and efficiently. You will work closely with senior leadership, internal teams and external stakeholders while handling sensitive information with complete discretion.

Key Responsibilities

• Manage the Managing Director’s calendar, meetings and appointments
• Coordinate travel, accommodation and related logistics
• Prepare emails, correspondence, reports, presentations and meeting documents
• Organise internal and external meetings and track important action points
• Screen calls, emails and requests, ensuring timely responses and follow-ups
• Maintain records, documents and confidential information systematically
• Coordinate with departments, clients, consultants and external stakeholders
• Support administrative activities and represent the Managing Director professionally
  

What We Are Looking For

• Strong executive assistance, administration and coordination skills
• Excellent calendar, diary and time-management capabilities
• Clear and professional written and verbal communication
• Ability to handle confidential and sensitive matters with integrity
• Strong proficiency in MS Word, Excel, PowerPoint and email tools
• High attention to detail, accuracy and follow-through
• Ability to manage multiple priorities and work independently in a fast-paced environment
• Professional presence, maturity and a solution-oriented mindset
• Bachelor’s degree or diploma in business administration or a related field preferred
• Prior experience supporting senior leadership, particularly in real estate or a related industry, will be an advantage
  

Why Join Swati Procon?

This role offers the opportunity to work closely with leadership, gain exposure to strategic business operations and grow within one of Ahmedabad’s respected real estate organisations.

If you are organised, discreet, proactive and take pride in getting things done right, we would be happy to hear from you.