Event Operations Manager

Designation: Manager- Event Operations (Logistics) Location: Ahmedabad Experience: 7 years or more of relevant work experience Qualification: Degree in Event Management/Business Administration Job Description ▪ Collaborating with various teams to create a comprehensive event plan that covers all logistical details, prepare RFPs for vendors. ▪ Identifying and securing vendors/suppliers required for the event. Negotiating contracts, managing relationships, and ensuring timely deliveries of services. ▪ Collaborating with various teams, such as AV, catering, travel, and registration, to ensure proper communication and coordination. ▪ Overseeing on-site setup, execution of the event. Addressing any operational challenges in real time to ensure a smooth attendee experience. ▪ Ensuring that all event elements meet quality standards, from signage and branding to guest experience and technical setups. ▪ Working within the allocated budget, tracking expenses, and managing cost-effective solutions without compromising the event's quality. ▪ Identifying potential risks and developing contingency plans to address unforeseen issues that may arise during the event. ▪ Keeping key stakeholders informed about the event's progress, addressing concerns, and providing regular updates. Skills & Experience ▪ Previous experience in planning and executing a range of events such as conferences, summits, and networking receptions/Dinners. ▪ Ability to lead and manage teams, both internal and external, to achieve successful event outcomes. (Tight schedules, prioritise tasks, and ensure that all elements of an event run on time) ▪ Experience in managing event budgets and expenses, including cost tracking and cost-saving strategies. ▪ Experience in effectively communicating with stakeholders, and team members to ensure alignment and understanding of event goals. ▪ Strong track record of building and maintaining positive relationships with vendors and suppliers. ▪ Ability to adapt to changing circumstances and make quick suggestions/decisions as situations evolve.